Technology & Innovation

Why Use a Cloud-Based Visitor Management System?

For a multi-tenant building that houses large offices, business centers or residential spaces, having a visitor management software offers a wide range of benefits. Increased security, streamlined processes, enhancing brand image and cost optimization are just a few of the many advantages.

Having a cloud-based visitor management system, like that provided by Veris, offers even more advantages. The Veris user app, dashboard and terminal are all part of this cloud-based ecosystem, which enables super-fast check-ins, enhanced task efficiencies and a host of other features. Here’s a look at the many benefits that cloud-based software offers and takes visitor management to the next level.

1. Assured Data Storage and Security

The Veris system captures all relevant guest information in the form of images, IDs and more. Options such as biometric integration, visitor sign-out notifications and emergency communication channels make the system more holistic. All the data gets stored in the Veris cloud, which can be easily sourced at a later date. This creates a secure backup of all information, preventing any data loss on account of system crashes, hacking and natural disasters.

2. Remote Setup and Assistance

The cost of an on-premise solution will vary from a cloud-based visitor management system. For on-premise software, you will need to install server-side hardware, OS, anti-virus, storage, patches, back-up configuration and a host of other things. A cloud-based setup is much easier to configure. You will not have to wait for installation teams to arrive at your doorstep. Any issue in configuration can be addressed remotely and troubleshooting can take place in the most efficient way.

3. Automatic System Updates

Not only will the data be stored securely on the cloud, but regular system updates will also be provided. All the latest updates from the Veris platform will be pushed from the cloud to your systems, eliminating the need for manual updating. Regular updates will keep your system free of bugs and make it more secure against breaches.

4. Cost Optimization

Many businesses are switching from locally hosted solutions to cloud-based solutions for the flexibility in associated costs. For starters, Veris provides capex-light servers, giving your business total freedom from storage issues and installation costs of bulky servers or additional hardware. Your company can enjoy a superior performance, at a fraction of the cost. There’s no need for on-premise IT teams and admin support. Essentially, you’re only paying for what you need.

5. Environment Friendly Option

In the absence of bulky servers, energy consumption is greatly reduced. This significantly reduces your organization’s carbon footprint. With climate change being in the limelight, it’s a great initiative to project your company as one that takes its social responsibility seriously.

6. Superior Connectivity Across Multiple Locations

With a cloud-based visitor management system, greater access is enabled across multiple locations. You can log in to the Veris system and retrieve visitor data from the cloud, from anywhere. All you need is an internet connection and your login credentials. The system enables integration to third-party applications, which can improve communication and collaboration. Such benefits can be passed onto your customers. Connecting applications in on-premise solutions is rather difficult, which require different builds of systems to work efficiently.

Veris offers its clients best-in-class support. Its terminals can even serve as employee registration counters during corporate events. Paperless employee check-ins are possible, conveniently with the use of smartphones. A cloud-based system ensures that all data remain private, accessible only to those who have access rights. It is a highly robust, yet versatile and easy-to-use system.