Product Specifics

8 Common Hot Desking Problems Enterprises Face and How to Solve Them

How could you maximize the usage of your office facility? What could be the best solution to handle the return to work employees? Ever considered evaluating the benefits and hot-desking problems? As workspaces adapt to the post covid world, employers seek for insights to assist their workplace transition. 

With flexible approaches being widely accepted, organizations are trying out options such as remodeled workspaces, different ways of scheduling, and dispersed teams. 

Hot desking is a great technique to maximize space and provide a flexible work environment when done correctly. 
Beware: The same qualities that make hot-desking so appealing can convert your workplace into a shambles with hot-desking issues.

The Potential Hot Desking Problems Experienced In-House

With the return to work becoming a growing initiative worldwide, employees and management alike are concerned about the application of hot desking. Employees are skeptical of change in general, especially at this level. Hot desking is an experiment for the management of any organisation that could yield positive results or unanticipated failures if executed incorrectly.

  • Manual Hotdesking: Finding, viewing, and booking desks could be a tedious task to undertake manually. This could lead to a lot of frustration and irritability amongst the employees, making them reluctant to accept any change.
  • Seating Issues: Overused workstations could be rendered as another problem that could make employees uncomfortable. Hence, it is best to check the availability and hygiene status of the desks prior to the arrival of the employees. 
  • Without The Teammates: Booking seats without the ease of collaboration with the other team members seems to be not worth the booking. 
  • Personal Space Loss: A sense of being unanchored could dominate the minds of the employees, thereby making them feel disconnected from their surroundings.
  • Inefficiencies In The Workplace: Fearing a lack of continuity from the previous day’s work leaves employees unwilling to adapt to this concept. Inefficiencies could lead to a lack of flexibility when it comes to having the desk reserved for longer hours or having it shortened as per your convenience.
  • Unable To Filter By Amenities: Not getting the resources of your wish available on the desk to book could also be a challenge. Arriving at a pre-planned and thought of workspace could lighten up your day and increase productivity.
  • Mental Adaptation: Still regarded as an “alternative” work environment, hot-desking could make employees resistant to change. The change might seem huge initially, but gradually, it would prove to be a more beneficial option.

As the move to hot-desking begins, being aware of these possible hot desking problems enables preemptive preparation. Understanding the nuances of hot-desking in broad strokes could help gain a direction towards creating a stable work environment.

Read more how Hot Desking reached a new high post covid here

Things To Keep In Mind When It Comes To Hot Desking

The aforementioned difficulties will not happen if you solve hot-desking problems on time. By ensuring a strategic approach to hot desk setup and maintenance, these problems could be completely avoided. Before making any adjustments, think about the relationship between your employees and their desks, as well as hot-desking and mental wellness. Keeping all this in mind you can make hot-desking effective.

How is Hot Desking Effective

  • A Flexible Hot Desking Software: Creating a flexible workspace for your employees could be the ideal solution during the post covid times. An integrated module consisting of all that could satisfy the needs of the employees is valued more than anything else. 
  • Create Opportunities For Privacy: Allow staff to work in places that prioritize privacy. Quiet workstations with doors somehow do that trick. The uploading of floor plans could ease the process of finding the most suitable workspace at a desirable location.
  • Allow Employees Personal Space: Employee lockers are a great way to give back personal space to your employees. The platform could help reserve lockers and locate other required resources in advance.
  • Find Your Teammate: Booking the workspace in proximity to your team member could validate the purpose of you visiting the office premises. Intense collaboration and productivity are what good hot-desking software should offer the employees.
  • Make The Transition As Simple As Possible: Hot desks aren’t just turned on and off. They should be introduced gradually, and the staff should be encouraged to use them. Increase the number of desks available and assist employees by answering to their requirements.
  • Early Detection Of Inefficiencies Is Critical: During the change, collect input and listen to the employees. Feedback is insightful and might alert you to potential productivity issues.
  • Record-Keeping System In Place: To discover hot desk locations and know about real-time occupancy, use an Integrated Workplace Management System like Veris. A platform like ours displays which desks are popular and which are not, allowing you to continue to improve.

Hot Desking Done Right

When done in the right way with the best hot desking software, hot-desking has its share of advantages, including increased space utilization and workplace flexibility. Remember that the challenge isn’t in how you set up the workstations; it’s in ensuring that employees are supported during the transformation and beyond.

Take into account all variables. If you’re taking initiatives for hot desking to save space, consider how the change may influence your employees. Consider space utilisation as well if you’re aiming to build a more agile workspace. An effective hot-desking configuration fosters collaboration between employees and the workplace, resulting in increased productivity and worker well-being. Veris Desks is one such platform that has consistently innovated itself to enable the creation of agile workplaces for employees. A flexible, safe, and collaborative work environment fosters a healthy organisational culture.